4-H4-H 
Van Buren
Youth Fair Association
"The Fair with a Future"
PO Box 271
Hartford, MI 49057
269-621-2038
Meeting Minutes
November 7, 2005
The meeting was called to order by President L Godines at 7:00 p.m. Directors present: L. Godines, Tripp, M. Godines, Rainey, DeVries, Garrod, D. Glover, M. Glover, Popp and Serdel. Sell was absent. Guests included: Melva DeVries, Janice Zerbe and Julie Pioch.
Sec. Godines read the October 3rd minutes. They were accepted as read. Sec. Godines read the re-organizational minutes from Oct. 26th. They were accepted as read.
Treas. Rainey reviewed the Profit & Loss Statement and the Balance Sheet. Motion by Blackwell, supported by Tripp to accept the report. Motion carried. Rainey presented the bills to be paid in the amount of $263.45. Motion by Tripp, supported by DeVries to pay the bills. Motion carried.
Old Business: D. Glover reported that the first week of Boat Storage was $7,720.00. Rainey will have last Saturday's count for the final total.
Janice Zerbe reported that Jill Casanto will be leaving as 4-H Secretary on Jan. 1, 2006. Her job has been eliminated by the budget cuts in the county.
New Business: Motion by M. Godines, supported by D. Glover to contract with the Mini Mule Pullers for the 2006 Fair. Motion carried. Motion by Serdel, supported by Blackwell to contract with the Super Kicker Rodeo for the 2006 Fair. The performances will be decided on at the December meeting. Motion carried.
M. Godines noted that we need to apply for State Matching Funds. Motion by M. Glover, supported by D. Rainey to apply for Regulation 805 Matching Funds in the amount of $41,200.00 with the Michigan Department of Agriculture for the 2006 Fair. Motion carried.
D. Glover reported that an individual has questioned about using the grounds for a Fundraiser. Motion by Blackwell, supported by Rainey not to rent to individual persons for their own events; only community groups/organizations will be considered for renting the grounds. To be decided on an individual basis. Motion carried.
Pres. Godines questioned about acquiring some new equipment for the 4-H Kitchen. Tripp to check with Whirlpool about a refrigerator and stove.
Sec'y Godines has not received any information regarding our 501.C3 status.
Serdel will call the Cass Co. Truck Pullers regarding a pull again this year on Thursday night.
M. Glover questioned Paul Garrod if he has developed the pictures from the fair. Garrod will have the pictures at the December meeting.
Garrod questioned the price of printing the Fair Brochures. He received a quote from the Paw Paw Press of $1,722.00 for 5,000 brochures.
Blackwell questioned what ideas were available for Tuesday Night. Tables until next meeting.
Melva DeVries has Trophy Sponsor letters available and has mailed out several to past sponsors.
Motion by Blackwell, supported by D. Glover to give Ron DeVries $350.00 for gas mileage expense while he is selling Fair Book Ads. Motion carried.
Extension Director, Julie Pioch, reported that all of the Extension Educators have been reinstated. She also reported that Jill Casanto would be losing her position with Extension. Julie Pioch, Jill Casanto and Janice Zerbe are to meet with Margie Godines to review some of the items that were completed by the 4-H office that deal with work at the fair. The Fair Brochure and the web site will probably not be maintained by the Extension office for the following year. Blackwell to contact Sid Shank of BTC regarding a web site.
Rainey to contact Kim Henderson regarding the returned checks from fair week.
Motion by Blackwell, supported by Popp to adjourn. Motion carried. Meeting adjourned at 8:15 p.m.
Next regular meeting: Monday, December 5, 2005 at 7:00 p.m. at the Fairgrounds.
Respectfully submitted,
Marjorie Godines, Secretary
