4-H4-H 
Van Buren
Youth Fair Association
"The Fair with a Future"
PO Box 271
Hartford, MI 49057
269-621-2038
Meeting Minutes
December 6, 2004
The meeting was called to order by President L. Godines at 7:00 p.m. Directors present: L. Godines, Blackwell, M. Godines, Rainey, DeVries, Garrod, D. Glover, M. Glover, Popp, Serdel and Tripp. Dorr was excused. Guests included: Janice Rajzer, Melva DeVries, Warren Sell, Melva Thayer, Dave and Trish Streich, Tod Kubiszak, Keith and Tammy Dykstra and Kenny and Linda Field.
Sec. Godines read the November 1st minutes. They were accepted as read.
Corr: Sec. Godines read a Thank You received from the Porter Busy Fingers thanking the Fair Board for their work and support of the 4-H clubs at the fair.
Old Business: Sec. Godines purchased a Toile Set of Jewelry Boxes and a Hen/Rooster Serving Tray for the Silent Auction gifts at the Fair Convention.
Treas. Rainey reviewed the Profit and Loss Statement and the Balance Sheet. Motion by Garrod, supported by Blackwell to accept the report. Motion carried. Rainey presented the bills to be paid in the amount of $496.66. Motion by Blackwell, supported by Popp to pay the bills. Motion carried. Income totaled $1,037.00.
D. Glover reported that the Premier Animal Attraction Contract is $960.00 per day for the six days. He would also like to have a 40' x 80' white tent, not canvas if possible. Glover to discuss with R. DeVries regarding tent size.
Pres. Godines stated that the fireworks contract has been mailed back to Night Magic Fireworks. It's scheduled for Thursday night after the Truck Pull.
Warren Sell has talked with Dave Pease regarding the Carcass Classes. Pease Packing is willing to do the classes if they are scheduled two weeks prior to our fair dates. Sell and J. Pursley to write a letter to the Fair Board to petition the MDA regarding the early show.
Rusty Tripp spoke with Fred Brooks of Michigan Pavers regarding the asphalt paving of the driveways. It is tentatively scheduled for around May 5, 2005.
Rainey reported that the IRS has changed the guidelines regarding applying for the 501.C3 recognition. M. Godines will mail documents this week to DeVereaux Consulting to begin the process.
New Business: Motion by Rainey, supported by DeVries to allow the Southwestern MI Horse and Buggy Club to hold their 8th Annual Sleigh Rally at the grounds on January 23rd, or snow dates of January 30th or February 6th, 2005. Motion carried.
Godines received a call from Jim Fussee of Wagon Wheel Rodeo regarding having a rodeo again this year during the fair. Discussion tabled until we attend the convention.
D. Glover passed around a Sympathy Card to sign in memory of Ky Tortorelli.
Popp questioned about having some of the electric redone in the maintenance building after the first of the year.
M. DeVries has mailed the Trophy Sponsor Letters. She's been receiving money. She also has applications available tonight.
Melva Thayer from Horse Council reviewed the revised Horse Council Rules for 2005. They will be reviewed by the Fair Board before a final decision will be made on the changes.
Tammy Dykstra presented concerns regarding removing an exhibitor from the fair that has not shown in his/her Showmanship Class. A lengthy discussion followed. See attached memo from Dykstra. The Fair Board relies on the different organizations to bring recommendations to the Board, then a decision is made at that time regarding the exhibitors and the rules to follow during the fair.
Tod Kubiszak questioned if swine will have to be Pseudorabies tested for the 2005 fair. We will have to wait for the Health Regulations received from the MDA for that decision.
Kubiszak also thanked the Board for the discounted rental use of the fair for their Annual Farm Bureau Meeting. 188 people attended the meeting and program with guest speaker Orion Samuelson. The event was very successful.
Linda Field questioned if we have the Wood Carvers back again this year that we could have a silent auction bid so that people not in attendance at the auction would have a chance to bid on the carvings. The idea will be considered for this year's auction.
Motion by M. Glover, supported by Blackwell to adjourn. Motion carried. Meeting adjourned at 8:25 p.m.
Next regular meeting: Monday, January 3, 2005, at 7:00 p.m. at the Lawrence Conference Center.
Respectfully submitted,
Marjorie Godines, Secretary
