Michigan State University Extension
Diversity and Pluralism - 02140167
12/95/
ERIC TITLE NUMBER: ED307921 AUTHOR: Hamre, William; Holsclaw, Mick
TITLE: 1989-90 Implementation of the Management Information
System.
YEAR PUBLISHED: 1989
NOTE: 25 p.; Discussed as agenda item number 5 at a meeting
of the Board of Governors of the California Community
Colleges (Millbrae, CA, July 13-14, 1989).
ABSTRACT: For the past three years, the Board of Governors
has made the development and implementation of the
California Community College Management Information System
(MIS) a major priority. Following two years of pilot testing
with five community college districts, statewide
implementation of Phase I of MIS is slated to begin in
July/August 1989. Several critical findings regarding data
collection and reporting emerged from the pilot project,
including the following: (1) the new reporting requirements
will need to be introduced over a two-year period to allow
for thorough testing and implementation of new data
collection mechanisms; (2) the Chancellor's Office needs to
take a more structured approach to the development of
definitions for data elements and reporting requirements and
the clarification of the roles of various state agencies;
and (3) additional staff are needed to ensure data accuracy,
access, and use. Phase I will focus on gathering data on
student outcomes, beginning with information on student
demographics, course outcomes, program awards, financial
aid, matriculation, faculty assignment, and related areas.
Phase II will emphasize the collection of data on staff,
courses, programs, and the utilization of student services.
When fully implemented, Phase II should allow the
Chancellor's Office to regulate affirmative action efforts
on a continuing basis, and to meet state and federal
reporting requirements. Phase III will be devoted to the
collection and reporting of data on finance and facilities,
with special attention paid to the automatic development of
budget and expenditures annual reports. Appendixes explain
procedures for modifying the MIS "Data Element Dictionary"
and developing reporting requirements, the policy on data
access and report development, and allocations for MIS
development by district. (ALB)
KEY DESCRIPTORS: Evaluation-Criteria; Two-Year-Colleges
KEY DESCRIPTORS: *Community-Colleges; *Data-Collection;
*Educational-Assessment; *Management-Information-Systems;
*Outcomes-of-Education; *Statewide-Planning
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