MAEA MessengerMAEA Messenger
December 2002
Dates
The Fund Raising Challenge:
By Stan Moore, Past President and Vice Chair for Fiscal and Logistic Management
The Fund Raising program has officially begun for our Bid in 2003 and the hopeful National Meeting in Grand Rapids in 2007. Norm Brown has agreed to assist us with this Fund Raising program and the Finance/Fundraising Committee is being organized.
From our initial meetings with Norm we have developed an initial three prong approach to raising the ~ $250,000 that will be needed to put on the event. These three prongs are member contributions, small donations, and large donations.
First and foremost we believe that it is important for all of us to financially contribute to the hosting of this National AM/PIC. Obviously during the tough economic times that we are in these contributions probably won’t be large, but if everyone is involved in a small way it is significant. To make this part of the fundraising program convenient, I have arranged for an account to be set up on campus that we can do payroll deductions to. My challenge to you is that each member does a payroll deduction of $10 per month for the next five years up to our meeting. This would equate to $120 per year or $600 dollars from each member toward the 2007 meeting. Because of the Michigan Tax credit and charitable deduction on your federal income tax return, this $120 yearly contribution could cost as little as around $50 per year. If 130 active members took up the challenge this prong of the fundraising project would raise $78,000. Just think if we also get life members involved. To test this process, I recently filled out the payroll deduction form found at http://www.givingto.msu.edu/PledgeForm_2002.pdf. Print the form out and fill in your contact information, the payroll deduction section and under Gift Allocation Opportunities include the following; Allocation of Choice: MAEA 31-1011, Code: A10258 and your total annual contribution. Forms need to be mailed to University Development, Michigan State University, 4700 South Hagadorn Road, Suite 220, East Lansing Mi 48823. You can also use this form for one-time contributions. Please, everyone get involved. Being able to talk about our own member’s investment in this program to potential donors will make a difference.
Our second prong is small donations. We believe that it is important to get many small donations to build the support in Michigan for this important program. Our goal is 2007 small donations by 2007. Obviously is easiest to get donations that are $10, 20, 50, 100, or $250 in size and if all of us work at this over the next five years this can be a significant portion of the dollars that we need. Again that is about 15 donations per active member and is definitely doable over the 5-year period. With good life member involvement is will be even more achievable. We are currently working on donation forms and marketing pieces. In the meantime, you can use the Fish Boil brochures for this process. Just explain to potential donors that the Fish Boil is an important part of our Bid and that excess dollars will be used to host the 2007 meeting. For tax-deductible contributions, checks should be made to MSU with MAEA in the Memo section of the check as well as the designation code A10258. If they do not need the tax deduction, checks should be made to MAEA. Raised monies should be forwarded to Ned Birkey our 2007 AM/PIC Treasurer.
Our third prong is large donations. We are currently working with Norm Brown to invite individuals outside of MAEA to serve on a Friends of MAEA fundraising group. This group’s charge will be to secure large donations for the 2007 AM/PIC. We have developed an excellent slate of individuals to serve on this group and have already received one enthusiastic yes. We are excited about this group’s potential to seek donations from groups that we might not normally tap and build an even broader support for this program.
As you can see this will be a large effort on all our parts, but it is definitely doable. I look forward to working with all of you to build this support base for the NACAA 2007 AM/PIC in Grand Rapids, Michigan.
WE NEED YOUR HELP IN GREEN BAY
Chuck Pistis, Chair Fish Boil Committee
As you know Michigan will be hosting the Monday night (7/14) dinner at the 2003 NACAA AMPIC conference at Green Bay, WI (July 13-17 2003). At the dinner we will be serving a traditional Michigan Fish Boil. We have contracted with Jim Andersen of Bayview Fisheries who will be doing the actual fish for an estimated 2000 AMPIC attendees. Some of you got a preview of the fish boil when at last years spring membership meeting at the Livestock Pavilion in March.
The dinner is an opportunity for Michigan to show its support for the association and our colleagues in Wisconsin as well as throughout the US. Additionally it is extremely important that we put our best foot forward since we will also be submitting a bid for the AMPIC in Michigan in 2007. That endorsement may in part be based on how well we pull off this dinner.
In 2002 a Committee of your peers was set up to plan this event. Members include, Stan Moore, Phil Durst, John McKinney, Jerry Lindquist, Ron Kinnunen, Tom Kalchik and myself (Chuck Pistis) as Chair.
MENU NEEDS
The major cost for putting on the Dinner can be attributed to food and food service We've estimated that the dinner will cost us about $6500 to host. The menu has been designed to highlight the diversity and quality of Michigan products. In addition to the fish boil (consisting of whitefish, small red potatoes and onions) we plan to serve, home made bread, and cole slaw. Beverages will include juices, milk and coffee. Our dessert will be fresh fruit -- peaches, apples and blueberries. For the youth who do not care to eat fish we will be serving hot dogs as a substitute entrée.
We've contracted with Andersen to provide the fish and the homemade bread. If we can supply the rest of the food items at a favorable cost or even better donated we can substantially reduce the costs to the Association. Stan Moore has made contacts with colleagues to solicit from our partner constituents some of the foodstuffs needed for the dinner. Additionally we are also asking for monetary donations to put on the dinner.
The following are items where someone has agreed to make contact on our behalf. Thanks to each one of you who have made effort to help out. I know it is difficult to ask for donations in these harsh economic times. Do the best that you can. Note that we are still in need of folks to make further contacts. If you have leads for other organizations that might be willing to provide support either cash or a commodity (both Tax deductible) let one of the committee know.
Cash donations Food item Contacts
DFA, MMPA, Dean Foods, - Bill Robb
Potatoes, Onions, Cabbage - Jim Breinling
Juices - Bruce MacKellar
Hot Dogs - Chuck Pistis
Michigan Corn Growers, Michigan Soybean Association - Ned Birkey
Flowers - Tom Dudek, Dean Krauskopf
We need of agents to step forward and make some contacts with our fruit growers to obtain fresh fruit. Specifically peaches, blueberries and early apples. The quantity needed depends on whether we are successful in getting other types fruits. Ten bushel each of peaches and early apples are needed. For blueberries about 25 ten pound boxes. We also need carrots.
Please follow up with Stan Moore as you make progress in securing these items. I'd appreciate a cc with any new information. We need to have a firm commitment by April 1st. We are working on a central location to drop off the items and facilitate their transportation to Green Bay.
PEOPLEPOWER NEEDS
Bayview Fisheries will handle the cooking. They will have six staff with them to accomplish the fish boil. We are responsible for the rest of the labor. This includes servers, shuttlers, hosts & hostesses, some food preparation. Set up and clean up. At minimum we need about 50 staff (spouses included). This doesn't include greeters which will be handled by retirees and perhaps some administrative staff. The bulk of the manpower needs will be on Mon. 7/14 the day of the meal
The meal usually takes place at 5:00PM. Some of us will have to block off the afternoon to help set up the Dinner. Kindly send me an EMAIL and let me know if you are attending the AMPIC CONFERENCE in Green Bay. Please include if you and if applicable your spouse can help out with the meal. We have many months until the meeting so we understand that your plans may change. Nonetheless it is still important that we have a rough estimate of the manpower available.
IN ADVANCE THANKS!!!
AA and DSA Awards Deadline is December 13, 2002
By Tom Dudek, Chair
MAEA members you still have time to nominate a co-worker for the NACAA Achievement Award or the Distinguished Service Award.
This year's deadline is 5pm December 13,2002. The AA award is for staff with 10 years or less service and the DSA is for staff with 10 or more years of service. Michigan will be able to nominate 2 AA's and 3 DSA’s to the NACAA. This year’s conference is in Green Bay so what better place to visit this summer for our Annual Meeting and Professional Improvement Conference.
Please see the application form that is noted below and send in your nominations to: Thomas A. Dudek Ottawa County, email address is; dudek@msue.msu.edu
NACAA DISTINGUISHED SERVICE AWARD Form (3-2003)
NACAA ACHIEVEMENT AWARD Form (4-2003)
Electronic application status: All applicants should go to the NACAA web committees site, http://www.cas.psu.edu/docs/coext/regions/southeast/cumberland/NACAA/Committees.html, scroll down to the Microsoft version of the DSA and AA forms also listed in PDF format. Then fill out the Microsoft forms on their computer. You will also find it helpful to review FORM 0 which is the DSA and AA Forms instructions.
Program Recognition Committee for 2003
The MAEA Program Recognition Committee for 2003 includes the following persons.
See the Addendium to the Dec 2003 Issue.