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ESP Preparation Guidelines for Award Nomination Document:
Generally, there are four common elements to include in the nomination document.
See next page for additional guidelines for Team Recognition. The nomination
document must clearly identify award category and candidate. Document must
not exceed two (2) 8 ½" x 11" pages. The following guidelines
must be followed:
- Must be a minimum of 10 point type
- Margins must be 1”
- Summary statement at end of nomination
should not exceed 75 words
- Should include a summary of ESP involvement
in addition to program accomplishments
1. Include in the document:
- Full name, current address and title plus e-mail address
- Educational
background (dates, degrees, etc.)
- Reverse chronological listing
of employment, titles and dates; especially employment record with Extension.
2. Professional Accomplishments:
Achievements and honors that particularly relate to Extension and/or area
of subject competence; authorship of bulletins, articles; work on committees,
task forces, study groups, etc. (state, regional, national); special presentations
at professional meetings and conferences; special leadership positions held
(state, regional, national); contributions to professionalism through group
and individual activities.
3. Program Accomplishments:
Career highlights that explain clearly the professional and leadership role
the candidate(s) has/have played in planning, implementing, and/or administering
strong Extension policies, procedures, programs, and trends at the state, regional,
national, and (when applicable) international levels.
4. Summary Statement of Support:
Concise, well- written, easy-to-read narrative summary statement. (50-75 words)
The statement is intended to place the nominee in a very positive light for
the reader.
Guidelines for the Regional Team Recognition are as follows:
- Each nomination should be a well-designed statement that makes the best
possible presentation of the team's achievement, within the two-page space
limitation (front and back, 8 ½ x 11 paper).
- At least fifty percent of team members eligible for ESP membership must
be current members.
- Indicate clearly, at the top of the first page: that it's a Team Recognition
Nomination, a title for the team's program, the names and staff title of
the team members, etc. (The biographic information requested per individual
recognition is omitted for the Team Recognition Nomination.)
- The most important part of the nomination statement is the narrative summary
(200 words or less) which should clearly explain the role that the team's
program has played in preparing people and/or communities to deal with critical
issues which address social, economic and/or environmental concerns. Kinds
of information to incorporate into the statement:
- The initiative(s) addressed.
- Resources involved: team members, volunteers, agencies/cooperators and
funds, supplies or equipment utilized.
- Methods used: innovative or creative problem solving, educational or
delivery methods, etc.
- Results: who benefited, what were the impacts, how did lives or communities
change, what are the implications for future programs, etc.? This narrative
can be in an outline format if that is most effective.
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