Present: Kurt Schindler, Darren Bagley, Jim Wiesing, Rita Hodgins, Sally Carpenter,
Gary Taylor, Dave Ivan, Dave Smyth, Elaine Bush

Absent: Mary Lou McPherson

Meeting called to order at 3:22 p.m. March 31,2003 by chair Kurt Schindler

House-keeping business included approval of Electronic Meeting Bylaws, minutes of January 13th, treasurer's report, 2003 budget, and review list of currently paid members. Motion was made by Darren, seconded by Rita to accept these five items. Motion carried.

Old business included replacements for three members of the board (Mary Lou McPherson, Rita Hodgins, and Dave Smyth) due to retirement or re-assignment of duties, identifying representatives to the MCEA board and to three MCEA standing committees.
Motion was made by Darren, seconded by Rita to accept Steve Nelson as replacement for Rita representing the U.P. upon her retirement June 1. Motion carried

Motion was made by Rita and seconded by Sally Carpenter, to ask Georgia Peterson to replace Dave Smyth representing campus as he has been re-assigned and is not able to continue on the board with his increased duties. Motion carried.

As Kurt's efforts to reach Mary Lou were unsuccessful and she did not join us for this electronic meeting, it was suggested Kurt approach Scott Loveridge for current contact information and determine if she intends to continue in her role on the board representing AOE co-chairs. She announced to Community Development AOE in December that she was retiring and would no longer serve as co-chair, so it does appears doubtful that Mary Lou would continue on the CRDA board in the capacity of representing AOE co-chairs.

It was announced that Kurt, Darren, and Jim would be our representatives to the MCEA board. If none of them could attend a particular meeting, Dave Ivan or Elaine Bush would be the alternates.

Motion by Sally Carpenter, seconded by Darren Bagley to have the following board members fill the MCEA standing committee seats as noted below.
Professional Fund Development-Dave Ivan
Awards and Recognition-Sally Carpenter
Professional Improvement Fund Allocation-Gary Taylor.
Motion carried.

The next order of old business involved the change in MSU Extension's fall conference plans and how that affects CRDA's annual meeting with elections and awards. Several different options were discussed with the result being that Darren made a motion, seconded by Elaine to support the "green" plan, holding our annual meeting, elections, and awards from 11 a.m.-1 p.m. on August 14th at our WaWaSum summer retreat. Would require the Economic Development AOE session scheduled for the 11a.m.-1p.m. time slot on August 14th be moved to 3:30-5:30p.m. time slot on August 13th. Motion carried.

Committee reports were the final order of old business.
Summer Education Retreat Committee:
Kurt provided report regarding MCEA participation. We now have full membership status and as noted above, CRDA board members have been assigned to committees. Darren plans to attend the MCEA retreat at Kettunen Center June 11-12 to represent us. Kurt can only attend June 11.

No action was taken on the registration fee (two-tiered price schedule with $25 for members and $75 for non-members-with a big hint and attached membership form) as this item was somehow overlooked.

Archive Historic of CRDA Records Committee:
Darren announced that our website now included our historic archive of CRDA records including an impressive collection of photos taken at the annual meeting last October.

Rules and Procedures for Virtual Meetings Committee:
Elaine asked for comments from board members regarding our first attempt act conducting board business via this electronic process. Comments were received from Rita, Darren, Elaine, and Kurt. They are noted below.
Rita expressed appreciation for different motions being color-coded and the opportunity for her to participate via electronic format in light of budget challenges and the distance factor.
Darren suggested the subject of emails should list the Roman numeral/letter and topic directly from the agenda to help keep things on task and less confusing. He also suggested the chair send an email to all when enough votes to pass a motion have been received and an email when an item on the agenda has been closed. He asks that we clarify whether a vote on a motion should be emailed to the entire group by an individual or only to the chair.
Kurt asks if time limits or deadlines should be placed on individual discussion items when motions are made.
Elaine notes the difficulty of staying current with the meeting due to a very busy, out-of-the office schedule during the time frame of this meeting. Another concern is how to keep all the emails in some useable order for purposes of minutes of the meeting as prescribed in the electronic bylaws. Written minutes will still need to be done and distributed to board members.

No committee reports were offered for CRDA Award Recognition Program at Fall Conference, National Affiliation & Participation, or Professional Development at Fall Conference.

Because the eBylaws adjournment time had passed and the length of the meeting was running over,the chair motioned for adjournment, seconded by Elaine.
Meeting adjourned at 10 a.m. on April 14th with chair requesting members reply to his survey regarding the format of the next board meeting.