Present: Darren Bagley, Kurt Schindler, Jim Wiesing, Dave Ivan, Elaine Bush
Absent: Dave Smyth, Mary Lou McPherson, Rita Hodgins, Sally Carpenter, Gary Taylor
Meeting called to order at 10:22 a.m.
Motion by Dave seconded by Darren to accept minutes. Motion carried
Discussed how to proceed in replacing board members who are retiring or have new job assignments. Kurt will contact Rita, Mary Lou, and Dave Smyth to determine if they plan to continue as board members and for how long. It was also noted that the bylaws state "when directors fail to attend two consecutive director meetings, without being properly excused, the director's seat may be declared vacant by the executive committee."
Dave announced the current balance in our account is $2848.07. He has already received '03 dues from 11 individuals since sending out the notice. He also collected '03 dues from 5 at Fall Conference. He will e-mail the list of paid members to the board.
Went through the budget worksheet Kurt had provided and composed a 2003 budget. With carryover of $2848.07 and projection of $2625 from memberships (estimating 25 at $65 and 20 at $50 for 2003), total income would be $5473. Kurt will e-mail a final copy of the budget to board members with the detail of each line item.
Talked about having a summer educational retreat, possibly at WaWaSum. Jim
will contact them with preferred dates of August 7 and 8, second choice of August
14 and 15 with the workshop to run from 11 a.m. on first day until 1 p.m. on
second day. Need to bring own bedding, towels, and food.Facility holds 40, we
expect 30 at most. CRDA would pay for and prepare food but charge participants
$15 to cover cost of overnight lodging. Would like to have each of our 9 AOEs
present a session and maybe have time for a visit with Maggie Bethel at dinnertime.
Could have two sessions run concurrently. Tentatively, Day One would be 11-12
registration, 12-1 lunch, 1:30-5:30 two blocks of sessions, 6:30 dinner with
evening free. Day Two would be 7-8:30 breakfast, 9-1 two blocks of sessions,
1-2 lunch.
Entire board will act as the planning committee. Dave Ivan and Elaine will coordinate
food, Kurt and Darren will contact Scott, Maggie, and the 9 AOE co-chairs, Jim
will contact WaWaSum as mentioned earlier.
Jim reported that he and Dave Ivan attended a MCEA meeting recently where they learned that ag agents will be voting by e-mail regarding CRDA and Epsilon Sigma Phi as their other issue regarding quorum has been resolved. It was suggested that the votes regarding the two organizations be considered separately. Until CRDA is approved, there will be no funds from MCEA for our board members to attend JCEP. If vote passes, CRDA would be included in their next year's budget.
Jim announced Galaxy Conference September 21-25 in Salt Lake City and Darren mentioned the Urban Extension Conference in Chicago May 5-8.
Established committees for 2003 as follows:
CRDA award recognition-Sally and Darren
National affiliation- Jim and Gary
Professional development at fall Conference-Jim and Dave Ivan (he'll make contact
with Sandy Bauer)
MCEA recognition-Kurt and Darren
Virtual meetings- Kurt, Elaine, and John Amrhein
Discussed how to follow up on Sally Maggard's comments at Fall Conference. Jim felt we should promote using a whole systems, holistic approach. Decided to have that be our theme at the summer educational retreat.
Followed up on Joe Lessard's suggestion about archiving. Decided the best method would be storing all pertinent information and records on our website. Darren volunteered to handle that task. He will contact Dave Smyth for the password. Kurt will send him a copy of 2003 budget and Dave Ivan will provide lists of charter, 2002, and 2003 members.
Set next meeting for Monday, March 31 at 10 a.m. This is to be a virtual meeting. If the software will not work for us, then we will meet by conference call. Kurt will notify members when that is known.
Meeting adjourned 1:45 p.m.
Respectfully submitted,
Elaine M. Bush, Secretary