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Staff
Section
Promotion
A camera-ready
promotional flier and ads are sent to counties in December. Fliers
can be distributed at meetings and ads inserted into newsletters.
You can also download the promotional flier and ads in Adobe Acrobat
(PDF) file format (ExpoDays-09-Ads.pdf)
All counties
have a copy of the Exploration Days DVD produced in 2008. It contains a promotional segment (for
use January through early May) and an orientation segment (for use
in June.)
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Scholarships
Volunteer
Resource People Scholarships
Volunteer session
instructors, session helpers and county conference assistants (CCAs)
attend free. MSU Extension staff serving as instructors or CCA's also attend free. County staff attending as session helpers receive an $80 scholarship..
Financial
Hardship and New Audience Recruitment Partial Scholarships
Whenever possible,
counties are urged to secure local scholarships to support participant
attendance. A limited number of $40 scholarships are available through
the State 4-H office for full-time youth participants.
Counties may
request the scholarships to:
- Encourage
and support participation of financially limited youths who would
otherwise not attend.
- Encourage
and support new audience participation at the
event.
Application
Requirements
Counties request
scholarships by letter or email to the Exploration Days coordinator
near the end of January each year. (There is no form to complete.)
The following information should be included:
- The number
of partial scholarships requested.
- The situation
or rationale for the request (i.e., evidence of financial need,
new audience recruitment, the impact of participation upon the individual.
- The impact
this support will have on the individuals.
Selection
Process
Scholarship allocations
will be made based on:
- Rational
given in the request letter.
- The number
of scholarships allocated and used by the county in the past 3
years.
- County attendance
level in the past 3 years.
- The availability
of scholarship funds.
- Notification
of scholarship awards will be sent to counties in late February.
Counties will receive a letter indicating the number of scholarships
being granted and a form to complete.
Receiving
Scholarship Credit
- A scholarship
form, which lists each recipient must be completed and returned
to the State 4-H office a week after the event registration deadline.
Scholarships are for full-time youth only.
- Scholarships
are not transferable if a scholarship recipient is unable to attend.
- Scholarship
awards will be credited on the county billing following the event.
The scholarship amount will be deducted from each recipients
charge.
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Submitting
Registrations and Prepayment
Counties register
their participants using a web based registration program. The registration
web site address is http://web2.canr.msu.edu/explorationdays/login.cfm
. An email confirmation will be sent back to the county for every
registration received.
Counties should
submit a lump sum prepayment deposit to the State 4-H office the
week after the registration deadline. Download the
4-H Exploration Days Prepayment Worksheet (MS Word format)
to use to calculate the amount of your prepayment.
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Underage
Children of Resource People
A "family
friendly" policy exists to accommodate out-of-town resource
people who need to bring children under age 11 to 4-H Exploration
Days. A limited number of children too young to attend Exploration
Days as participants will be allowed to accompany a parent or guardian
serving as a resource person on a first-come, first-served request
basis. Resource people include instructors, helpers, field staff,
CCAs and chaperones. Parents are required to find their own child
care in the East Lansing area or bring a child care provider. The
Exploration Day Coordinator can help identify child care options
if needed. Because of their 24 hour on-call responsibilities, CCAs
and chaperones wishing to use this option must bring a child
care provider.
Costs for underaged
children and providers are less than the event participant fee and
must be covered by the parent or guardian. Meals and lodging package
costs are $50 for ages zero to 5, $85 for ages 6 to 10. The meals
and lodging package cost for providers are $85. Providers must be
at least 16 years old.
Children under
age 11 and their child care providers will not attend sessions
or participate in other event activities. Resource people who express
interest in bringing a young child with them will be sent a small
list of MSU/Lansing area activities (not related to Exploration
Days) which they may consider for their young children and child
care providers.
Download the
4-H Exploration Days Resource
People Child Care Needs form (MS Word format)
to indicate interest in this option. Resource people, their children
aged 11 and under, and their child care providers (if applicable)
are housed with their county delegations.
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Buddy
System for Participants with Disabilities
Counties are
encouraged to be inclusive in their 4-H Exploration Days participant
recruitment. A buddy system is utilized for youth who have mobility,
hearing, sight or learning disabilities. Some participants with
learning disabilities may be able to function on their own without
a buddy. This is a decision each county must make based on the situation.
Implementing
the Buddy System for Participants with Disabilities:
- Recruit an
able-bodied 4-H teen or adult to accompany the disabled participant
to the event, attend the same session and serve as his or her
roommate. Buddies should be of the same sex and have similar interests.
The disabled participant and buddy are together during the entire
conference (meals, sessions, free time activities, etc.).
- Discuss with
parents of disabled participants the event and any special needs
the teen might have for accommodations or meals. Any special needs
should be indicated on the Buddy System for Participants with
Disabilities form.
- Download
and complete the 4-H Exploration
Days Buddy System for Participants with Disabilities form
(MS Word format) and indicate disability type and special needs
as specifically as possible. Mobility disabilities must be explained
so that housing assignments can be based on hall accessibility
needs.
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County
Forms Due Mid-May
The following
4-H Exploration Days forms are available for download in MS Word
format:
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Housing
Assignments
Three main steps
are involved in the process of making housing reservations and assignments:
- Each county
completes a county delegation house count form and returns it
to the State 4-H office. All house count forms must be received
at the State 4-H office before any housing assignments can be
made. Please do not be late submitting your completed form!
Counties sharing CCAs must request multi-county housing in the
space provided on the form.
- When all
forms are received, the State 4-H staff assigns each county a
block of space within a residence hall (based on the house count
totals) and sends counties their assignment information (complete
with floor plans) by early June.
Based on the totals indicated on the county house count forms,
the State 4-H staff assigns each county two blocks of space (one
for males, one for females) within a residence hall. Males and
females are housed on different wings of each hall. Since there
are generally more female than male participants, however, some
females are housed on the top floors of male housing wings.
- Each county
makes individual room assignments.
Allowing youth to sign up in pairs or quads for roommates can
be done at the county orientation meeting held after June 12, or
can be handled by whatever process works best in each county.
County 4-H staff can then make specific room assignments to each
member of the delegation. Instructions for making room assignments
are given below.
Using the floor plans, county staff should assign CCAs and chaperones
throughout the delegation area. It is the county's responsibility
to provide adequate floor coverage and spacing of CCAs and chaperones
throughout the assigned area to promote positive interaction with
participants.
- Rooms
with phones should be designated for CCAs and/or 4-H staff.
Rooms with phones will be marked on your county floor plans.
Only one or two rooms per floor will have a working telephone.
(Quantity will vary per dorm.)
- If a
block of space has been assigned for a multi-county housing
delegation, the counties involved must work together to determine
which specific rooms each individual delegation should be
assigned to within the multi-county housing assignment.
- Counties
with a designated hall security room on an assigned floor
should inform all county chaperones. Security staff are residence
hall personnel assigned to their rooms for the entire summer
and may be either male or female.
- Counties
are responsible for assigning the session helpers and instructors
that are part of their delegation to specific rooms and for
notifying them of their assignments.
Housing Sheets
After counties
have made specific room assignments to all members of the delegation,
the individual female
and male housing sheets and housing/meal cards can be prepared. These sheets and cards are
then sent with the CCAs to the CCA orientation meeting on Tuesday
before the event.
Housing assignment changes will not be allowed during the event.
County Delegation List
At the same time the housing assignment floor plans are sent to the counties from the State 4-H office, counties will be sent an alphabetical listing of their entire delegation sorted by males and females. This list should be used to verify registration of all participants. Counties may wish to use it as a master list when typing housing/meal cards and housing sheets.
Housing/Meal Cards
A housing/meal card must be completed for each person needing overnight lodging and meals. Each year a quantity of these cards are distributed at the 4-H Spring Conference in late April or early May. Counties not represented at the conference receive theirs in the mail along with their housing floor plans in late May. Step-by-step instructions for completing the cards are given below:
- As of 2008, counties only receive blue ink cards to use for both males and females (not blue for males and red for females as in past years due to a dwindling supply of red ink cards). The cards still must be separated by male and female participants! If you need additional cards contact the State 4-H office.
- Wait until you receive your Exploration Days delegation summary and housing floor plans to begin completing your cards. On each participant’s card, type the following information:
- name (last name first)
- name of county
- dorm name (Designate east, west, north or south for the assigned wing of each residence hall.)
- room number assignment
- check status (CCA’s can be listed as leaders or agents (educators) if either of these apply. Otherwise, check other.
Do not make any marks on meal notations at the bottom of the card. - even though the card says to check the first and last meal.
- Separate cards according to male and female status and put both groups in alphabetical order. Do not mix male and female cards together.
- If you have extra cards remaining after you’ve accommodated the entire county delegation, keep them to use for the next year.
- County conference assistants will bring the cards (along with the housing sheets) to the CCA orientation meeting on Tuesday afternoon prior to the conference.
- During check-in, participants are given the pink and cardboard copies of their housing/meal cards. Participants exchange the pink slip for a room key and use the cardboard copy for their meal ticket during the entire event. The white and yellow copies of the card are retained by the State 4-H office.
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Pre-Event
County Orientation Meeting
Suggested
Agenda for County Orientation Meeting: Early June, 1½ Hours
|
Time |
Agenda: |
| 10
minutes |
Pick
a get acquainted activity. (e.g., People Bingo or Interview
Someone) |
| 10
minutes |
Why
go to Exploration Days? Give overview of exciting things in
store like the Wharton Center entertainment (see Activity
Guide); discuss importance of attending sessions, recreation
time and county meetings. |
|
50 minutes
|
View
orientation segment of the 4-H Exploration Days DVD and
discuss rules and expectations. Introduce county conference
assistants (CCAs) and chaperones; review their roles and responsibilities
during the event. Job descriptions for each role can be printed
from the 4-H Exploration Days website:
http://web1.msue.msu.edu/cyf/youth/expodays.html
Review
the role of head conference assistants (HCAs). Provide "things
to know and expectations" handout to participants.
Note:
If your group is large (more than 25 people), you should
only show the DVD to the whole group at once if you
can have one DVD player cabled to two (or more) TV monitors or
if you can use a projection unit. A good rule of thumb
is to have only 1 person per inch of monitor size, that
is, for a 27-inch monitor you should have only 27 viewers.
You may also split the group up as outlined below. |
| 25
minutes |
|
Group
1: |
Group
2: |
|
|
- Show
orientation DVD and follow up by reviewing
key rules/expectations.
|
|
| 25
minutes |
|
Group
1: |
Group
2: |
- Show
orientation DVD and follow up by reviewing
key rules/expectations.
|
- Conduct
stereotype activity* to help participants prepare
for meeting people from across the state.
|
*
This activity will be sent to counties with Exploration
Days letter #5. Other activities which also prepare participants
for meeting and appreciating new people may also be used.
|
| 20
minutes |
-
Pick roommates; pay fees; handle transportation arrangements.
|
Things to Know for 4-H Exploration Days
- Each county
has a male and female county conference assistant (CCA). Your
CCAs serve as a head chaperone and are there to provide assistance,
help solve problems, etc.
- Each youth
will be assigned to a specific chaperone to whom they are accountable.
Whereabouts schedules will be posted on each chaperones door
for youths and chaperones to complete throughout the conference.
- Emergency
24-hour headquarters number is (517) 353-2922. Headquarters is
in the West Akers Lounge.
- Check-in
time is Wednesday, 8 to 11 a.m. on your assigned wing of the residence
hall (east, west, north or south).
- At check-in
you'll receive a room key, linen packet and meal card. You'll
need your meal card each time you enter the cafeteria.
Don't forget it!
- Wear your
name badge in a visible place at all times (except while you're
sleeping and swimming, of course!) Your name badge admits you
to activities and identifies you as a 4-H Exploration Days participant.
- Keep your
key attached to your name badge lanyard, pinned onto your clothing
or in a secure place. If you lose your key you will be charged
$75 for the replacement key and lock.
- You are responsible
for being on time at your session and other activities.
- You must
attend the sessions for which you pre-registered. Session absences
will be reported to your county.
- County meetings
and youth/chaperone huddles will be held during the event. Watch
for a posted announcement on your housing floor giving times and
locations.
- Curfew: By
11 p.m. you must be on your assigned residence hall floor for
your brief youth/chaperone county huddle. By 11:15 p.m. you must
be in your assigned room. Your CCA and chaperones will do a bed
check each night.
- Lock your
room whenever you leave it and at night when sleeping.
- There is
a lost and found at each residence hall Information Center. Following
the event, lost and found items will be tagged by residence hall
and room number and returned to the appropriate county. Call the
county MSU Extension office after the event if you leave something
behind.
- Check-out
time is Friday before 1:30 p.m. on your assigned housing floor. Be sure you
have arranged for your pick up and transportation home.
| 15.
Please Bring: |
Please Don't Bring: |
- Casual
clothing (shorts, T-shirts, jeans, jacket)
- Walking
shoes
- Watch
- Alarm
clock
- Fan
(if you want one)
- Sports
water bottle (with your name on it!)
- Wash
cloth (if you want one)
- Soap,
personal toiletries, etc.
- Swimsuit
and cover up
- Hangers
(if you want them)
- Spending
money for souvenirs and/or snacks (Some leisure activities
have small fees)
- Umbrella
(in case of rain)
- Safety
pin (to pin your room key to your clothes)
|
- Valuables
(such as CD player and expensive jewelry)
- Towels,
sheets, pillows and blankets are provided
|
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Identification
Portfolios
Counties will
create identification portfolios for their delegation. A Personal
Data Sheet (downloadable in MS Word format) with a photo
will be created for each youth and adult participant. These sheets
will help county conference assistants (CCAs) and chaperones put
names and faces together, put all pertinent information in one place
and assist with identification and tracking if someone is missing.
CCAs or county staff will be the keepers of the County Identification
Portfolios.
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Whereabouts
Schedules
Youth and their
assigned adult chaperones need to keep each other informed of where
they'll be, when and with whom. All chaperones will post two schedules
on their residence hall room doors. One will show the chaperone's
schedule. The other will be for youth to sign in and out of the
recreational activities they attend without a chaperone. The Participants'
Whereabouts Schedule form and the CCA/chaperone/Staff
Whereabouts Schedule form are available for downloading
in MS word format. Youth will also check in and out of free-time
events using the "Youth Personal Schedule" that will be
part of their name tag identification. Youth will share that schedule
with their assigned chaperone.
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Permission
Forms Needed by the State 4-H Office
County 4-H staff should submit the completed permission forms for their entire delegation, in alphabetical order, to the State 4-H Office registration secretary by May 15. (These forms should be turned in by participants at the same times as their registration form.) Each form includes the following sections – each with its own signature line:
- Section 1 – Parent/Guardian Consent (required for all participants under 18 years old)
- Section 2 – Medical Treatment Authorization
- Section 3 – Code of Conduct (required for all youth & adults)
- Section 4 – Media Release (requested for all youth & adults, but not required)
- Section 5 – 4-H Overnight Housing Permission (required for all youth participants)
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Check-In
Tuesday
Early Arrivals
All Tuesday
early arrival check-in will be done in West Akers Hall outside General
Headquarters. The check-in schedule for Tuesday early arrivals is:
| 1-2:30
p.m. and 4:15-5 p.m. |
CCAs Only |
| 5-9 p.m.
|
All other
early arrivals |
Wednesday
Arrivals
Conference participants
are to report to the lobby or main lounge of their assigned residence
hall from 8 to 11 a.m. Wednesday. Participants check-in on the side
of the dorm to which they are assigned.
Check-In
Procedures
During check-in,
participants will receive:
- Housing/meal
card
- Room key
- Name badge
and activity guide
- Linen packets
(2 sheets, pillowcase and 2 towels) and blankets. (Note: Some resident halls put linen packets in each room before participants arrive.)
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4-H
Information Centers
A 4-H Information
Center will be staffed within each residence hall from 7 a.m. to
midnight. Each 4-H Information Center is operated by a male and
female team of head conference assistants with the help of all county
conference assistants within the residence hall. 4-H Information
Center locations and telephone numbers are listed in the Activity
Guide.
The functions
of the 4-H Information Centers are:
- Housing questions/problems.
- Provide location
directions.
- Relay messages
via a county message baggie system. Plastic baggies are labeled
with the names of each county assigned to the respective residence
hall. As messages are received, they are written down and inserted
into the county's baggie. CCAs & field staff should frequently
check for messages. The see-through baggies makes it easy to tell
when someone from a county has a message. (If a message is urgent,
effort is made to track down the participant immediately.)
- Provide basic
first-aid supplies.
- Collect and
disperse lost and found items.
- Replace lost
name badges, meal cards, or Activity Guides.
- Create a
"user friendly" atmosphere for participants.
- Distribute
pencils and paper to participants upon request.
- Assist with
questions.
At times the
Information Centers are extremely busy; at other times there
may be little to do for the Head CAs and CCAs staffing the centers.
The activity level of the Information Centers depends greatly on
the number of questions and problems that arise.
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General
Headquarters
A 24-hour event
General Headquarters will be operated by State and county 4-H staff
in the West Akers Hall lounge. The telephone number is (517) 353-2922.
The functions
of General Headquarters are:
- Relay messages
from Headquarters to the 4-H Information Centers.
- Early arrival
registration.
- Session information/problems.
- Distribution
of session supplies, audiovisual materials and signs.
- Distribution
of complimentary meal tickets for instructors not receiving honoraria
and volunteer award interview selection committee members.
- Disciplinary
action for severe behavior problems.
- Transportation
to and/or from the hospital if it's unavailable through a participant's
county.
- Lost and
found items (not hall-specific.)
- Assist with
any and all questions.
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At
the Event County Meeting
Each county
should hold a county delegation meeting after arrival and before
sessions start on Wednesday. All participants, chaperones and county
staff are expected to be present. Meetings should be chaired by
CCAs with assistance from the county staff.
A list of suggested
meeting locations will be sent to counties in late May and will
be distributed to CCAs at the CCA orientation meeting. This list
is prepared to assure that all delegations will have indoor meeting
space available in case of inclement weather. If the weather is
good (and hopefully it will be!) the CCA and county staff may choose
to have the delegation meet outside.
It will be the
responsibility of the CCAs to post notices on the delegation's housing
floor to inform participants of the meeting time and location. CCAs
will be provided with paper, markers and tape at the CCA orientation
on Tuesday.
Suggested County Meeting Agenda Wednesday, 11-11:30 a.m.
or anytime after check-in but before sessions
- Review Activity
Guide, (especially map), session locations, shuttle bus route
and field trip loading site.
- Point out
the general event itinerary on page 1 of the Activity Guide.
- Promote the
special entertainment or activities on Wednesday evening.
- Review the
other recreational activities (details are given at the front
and back of the Activity Guide).
- Discuss participant/staff
expectations and regulations.
- Review health
care procedures (listed in the beginning of the Activity Guide.)
- Be sure each
participant was issued a key at check-in. (If not, follow up with
hall reception desk to obtain the key.)
- Remind about
extra charges for lost keys or missing linens. (Replacement fees
are given in the general information section at the front of the
Activity Guide.)
- Answer questions.
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Youth/Chaperone
Huddles
In addition
to the total county meeting held Wednesday morning there will be
five youth/chaperone huddles held throughout the event by each chaperone
and his or her assigned youth. Youth/chaperone huddles will provide
a chance for chaperones and youth to touch bases after sessions,
before and after evening activities, before bedtime and just before
check out/departure. Youth/chaperone huddles will be held at 4:45
- 5:00 p.m. and 11 - 11:15 p.m. on both Wednesday and Thursday and
again at 11:15 - 11:30 a.m. on Friday. Counties may wish to hold
a county wide meeting as part of their Thursday afternoon huddle
time. Counties may also choose to adjust the times slightly to best
fit their needs, and all huddles should end by 11:15 p.m. each night.
Recommended
Agenda
- Youth share
how they spent their free time.
- Process the
experiences.
- Discuss how
these experiences can be shared or taught at the local level.
- Review upcoming
activities.
- Answer questions.
- Review check-out
and departure procedures (Thursday evening only).
- At last huddle,
if your county is part of the stratified sample - review/collect
participant evaluation form.
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Bed
Checks
- All county
participants are to be (1) in their assigned rooms by 11:15 p.m.,
and (2) quiet by midnight. Chaperones that have participants
who wish to go to bed before 11:15 p.m. may hold their huddle
meeting before 11 p.m.
- CCAs and
county chaperones are responsible for bed checking their participants
using the pink and blue housing sheets. CCAs and county chaperones
must account for all county participants each night after curfew,
making certain the individuals assigned to each room are in their
own rooms and quiet. Participants may not trade rooms once keys
have been issued. If an emergency which warrants a room change
does occur, the change must be approved by the CCA, and the HCAs
must be notified.
- Participants
who are missing must be located before contacting the hall Information
Center with an "all accounted for." If assistance is
needed in locating participants not on the floor at curfew, the
CCA should contact their county staff person or the HCAs at their
4-H Information Center.
- When all
participants in the county or multi-county delegation are accounted
for, the CCA must notify their 4-H Information Center. This should
be done as soon as possible after the 11:15 p.m. curfew.
- CCAs should
remain on duty on their floor, along with chaperones, until the
entire floor is quiet.
- When all
participants in the hall are accounted for, the Information Center
relays this information to General Headquarters and the 4-H Information
Center closes for the night.
- In the morning,
participants should not leave their assigned floor any earlier
than 6:45 a.m.
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Guidelines
for Handling Behavior Problems
If behavior
problems occur during the event, the following steps should be taken:
- If the behavior
problem is "minor", CCA and/or county staff should provide
warning and if necessary, provide the discipline they feel is
appropriate.
- If a problem
can not be solved as described above, the advice of the HCAs should
be sought. If further counsel is necessary, General Headquarters
should be contacted.
- The State
4-H staff at General Headquarters recommends that participants
be sent home for the following reasons:
- Theft or vandalism
- Drugs, alcohol, sex or violence
- Violation of curfew policy
- If it
is decided that a participant should be sent home, the parents
or guardian will be called and asked to pick up their child as
soon as possible.
The 4-H member should make the call in the presence of the field
staff member and/or CCA. If the 4-H'er is unable to call home,
the field staff member should make the call.
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Health
Care & Emergencies
- Medical treatment
authorization forms are kept on file in the 4-H Exploration Days
Nurse's Station during the conference. The Nurse's Station is
staffed from 10:30 a.m. Wednesday to 1 p.m. Friday of the event.
The service is available to participants at no charge. Participants
who become ill or injured should notify their county staff, then
report to the event nurse.
- If further
health care is needed, the nurse will refer the participant to
a Lansing area hospital. (The hospital may vary each year depending
on where the nurses are from.) If this occurs, a parent should
be contacted first if possible, by the child and the CCA or county
staff person. A General Headquarters phone can be used for this
purpose.
Transportation should be provided by an adult from the county
of the participant needing transportation if at all possible.
If the county can not provide its own hospital transportation,
the CCA or field staff should contact General Headquarters for
24 hour emergency transportation. An adult from the county of
the participant needing hospital care should accompany the participant
even if Headquarters provides the transportation. The cost of
hospital treatment will be billed to the participant or parents/guardian
of participant. Ambulance service is available but the cost will
also be billed to the participant's insurance or family.
- The medical
treatment authorization form must accompany any participant needing
care from the hospital. The nurse will pull the participant's
health form from the file and give it to the adult accompanying
the participant. This form needs to be returned to the nurse after
the hospital visit. Counties may also wish to make copies of their
delegations authorization forms and keep them in their County
Identification Portfolio along with the Personal Data Sheets.
- Anyone needing
life or death ambulance transportation will be taken directly
to Sparrow Hospital because it is closest to MSU. If the situation
does not permit time to see the event nurse, phone 911 for an
ambulance; then notify the county staff or CCA and General Headquarters
at 3-2922. The health form must be pulled from the Nurse's Station
and taken to the hospital.
- Insurance
Protection - MSU does not carry special accident insurance for
participants at 4-H Exploration Days. Counties are urged to provide
special coverage for participants during the event. Counties should
download and complete the Special
Activities Insurance Coverage Indicator Form (MS Word
format) and submit it as a cover sheet to their delegation's Medical
Treatment Authorization forms they forward to the State 4-H office.
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Check-Out
Check-out time
on housing floors is Friday from 6:15 to 8 a.m. and 11 a.m. to 1
p.m. at the time designated for your county. Counties wanting their
delegates to check-out earlier can do so at the hall reception desk
beginning at 6:30 a.m. CCAs review the process at their
meeting with hall managers on Tuesday from 5 to 5:30 p.m. All conference
participants must be checked out of the residence halls by 2 p.m.,
when the outside doors are locked.
Residence halls
will use their hall's copies of the county pink and blue housing
sheets to check off each person's name as they turn in their key
and linens. If a participant is missing a key or linens, he or she
must sign to verify their understanding that he or she will be billed.
When check-out is through, hall staff will use these sheets to do
their lost key and linen billing to 4-H. The State 4-H office will
in turn bill the counties. (Any participant who does not follow
these check-out procedures may be billed for all linens and key
if the billing records do not show these items as being returned.)
1. Participants
should do the following when leaving their rooms:
- Check drawers,
closets, under bed, in shower for personal belongings.
- Close all
windows, leave blinds open.
- Remove sheets
and pillowcase from bed and towels from bathroom. Sort and place linen in the appropriate pile in the elevator lobby of your assigned floor. Leave pillow, mattress pad and folded blanket on the bed.
- Fold blanket
and leave on bed.
- Drop garbage
bags in compactor on hall floor.
- Lock door
when leaving room.
2. Turn in evaluation
to CCA (if applicable.)
3. Return room key to your residence hall service desk. A $75 fee will be assessed on the county billing
to participants with lost keys.
Thursday
Check-Out for Awards Only Delegates
Awards Assembly
delegates who do not register for the last part of Exploration Days
must check out at the reception desk of their assigned hall wing
between 9 to 10 p.m. on Thursday and immediately depart from campus.
CCAs will receive a list of these participants upon arrival to the
event.
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After
the Event
Billing
Counties will
be billed for remaining Exploration Days fees approximately 2 weeks
after the event. A billing statement which itemizes each participant's
expenses will accompany the invoice.
Lost
and Found
Counties should
notify the State 4-H office if they are informed of lost items.
After the event, the residence hall staff will notify the State
4-H staff of items left behind by participants. Items which can
be identified to an owner will be returned to the participant's
county. Remaining items will be inventoried and a composite list
will be sent to counties or by email approximately 2
weeks after the event.
Lost and found
items not claimed within 1 month after the event will be given to
the Salvation Army.
Evaluation
Approximately
30 counties will be selected to complete general event evaluation
forms as part of a stratified sample. CCAs should collect completed
evaluations from participants and turn them in to the HCAs. HCAs
will turn in all evaluations collected in their residence halls
to Headquarters.
Event evaluation
results will be compiled and distributed to county staff 1-2 months
after the event.
Local
Carryback
Counties are
urged to provide encouragement and support to local clubs to utilize
and share the skills and knowledge gained at 4-H Exploration Days.
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Contact
Information
For more information
on 4-H Exploration Days, contact:
Pat Talbot, Project Event Coordinator
Children, Youth, Families and Communities/4-H
Michigan State University
160 Agriculture Hall
East Lansing, MI 48824-1039
USA
Phone: 517-432-7616
Fax: 517-355-6748
Email: talbotp@msu.edu
Judy A. Ratkos,
Program Leader
Children, Youth, Families and Communities/4-H
Michigan State University
160 Agriculture Hall
East Lansing, MI 48824-1039
USA
Phone: 517-432-7613
Fax: 517-355-6748
Email: ratkos@msu.edu
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Last Updated: June 1, 2009
Last Reviewed: January 1, 2009
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